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Knowledge Management Tools

Self-hosted alternatives to Guru, Notion, Confluence and SharePoint.

What people say

• help new staff learn what we know
• a searchable library of our past work and best practices
• onboarding for new people
• turn our documents into answers

Why people self-host it

People leave Guru, Notion, Confluence, SharePoint, legal and professional knowledge platforms for it. Why, strongest first: privacy, control, cost.

Does it suit a machine of your own?

Good fit internal users suit org exactly; confidential material is the strongest reason to keep it on a machine you control, in the office or a cloud server in the firm's own account

Questions that decide it

• roughly how much material, and in what formats?
• must some people be kept from some material?

How to publish it

Usually

org

When the data is private or sensitive

org

When the data is regulated

org, with the app's permissions matching who may see which material, such as matters or clients; cite sources and keep a person checking answers

Who sees what inside it

need-to-know rules, such as a law firm's ethical walls, are set in the app's groups; Edgible's org only decides who is in the team

The machine

disk for the library; memory for search, and much more when a local AI model answers questions (see the GenAI entry)

For builders

a knowledge base behind a product's help or onboarding

Cards for it

• assistantChat that answers from your own documents, and the model that runs itnot tested yet

Category from awesome-selfhosted.